Data privacy and protection

Explanation of data protection at Finanz Informatik

Priority of data protection in the Company
Protecting the privacy of individuals using the Internet is of paramount importance to the future of Internet business transactions and to the development of a truly networked economy. Through the use of the Internet and data communication technologies, individuals can lose track of where their personal data is being collected and stored and for what purpose.

Collection and processing of personal data
As a rule, you can visit Finanz Informatik web pages without us requiring personal data from you. Data relating to your person is information that is explicitly used to identify you. This information includes name, address, e-mail address and telephone number, which is transmitted via Internet browser technology. When you access our web sites, our web servers automatically store the name of your Internet service provider, the Web site from which you visit us and our web sites that you visit as well as the date and the time of the visit. This information is evaluated for statistical purposes. The anonymity of every individual user is guaranteed.

Use of personal data
Personal data (such as name, address and e-mail address) that you provide us through a web page is used to correspond with you and processed only for the purpose for which you have provided us the data. We do not disseminate personal data to third parties, unless we are required to do so or unless you have previously granted us your consent.

Your rights
You have the right to be informed about stored personal data. Moreover, you have the right to correct, block or delete incorrect data.

Inquiries and questions
If you have any questions about the processing of your personal data or about data protection in general, you can contact our data protection office at +49 (511) 5102-0. The data protection officer is the lawyer, Dirk Refflinghaus.

Public procedure directory
The German Data Protection Act stipulates in § 4 g that the data protection officer is required to make the following details as specified in § 4 e available in an appropriate manner to the public:

Name of the responsible entity:
Finanz Informatik GmbH & Co. KG.
District Court Frankfurt a.M. HRA 30059
Chairman of the Supervisory Board: Dr. Rolf Gerlach
Personal liability company:
Finanz Informatik Verwaltungsgesellschaft mbH;
Legal seat: Frankfurt a.M., District Court Frankfurt a.M. HRB 52289;

Management Board:
Fridolin Neumann (Chief Executive Officer)
Franz-Theo Brockhoff (Deputy Chief Executive Officer)
Willi Bär
Andreas Schelling
Michael Schürmann

Director of data processing:
Willi Bär
Finanz Informatik GmbH & Co KG is a member of the Sparkassen Finance Group and responsible for data processing for affiliated institutions according to § 11 of the German Data Protection Act.

Address of the responsible office:
Theodor-Heuss-Allee 90
D - 60486 Frankfurt a.M.
Germany

Purpose for collecting, processing and using data:
The Company's purpose is the coordination, planning and implementation of data processing tasks, especially for the affiliated savings banks, savings bank associations, state banks, clearing centers, associated partners and companies that deal will the savings bank organization. In the course of data processing for savings bank institutions, data is hosted in data centers for banking operations as well as distribution, sales, administration and the processing of services of giro, savings and credit/loan contracts, security business services and all ancillary services such as providing products and services within the Sparkassen Finance Group, particularly with the state home loan banks and additional associated partners. We can provide you with further details upon request.

The collection, processing and use of data is intended to fulfill data processing tasks.

Internal organizational guidelines of the Company form the secondary function of the collection, processing and use for personnel and supplier administration and third-party support.

Description of the affected group of persons and the concerning data and data categories:
Client data, employee data and data from suppliers in as far as it is required to fulfill the intended purpose.

Recipients or categories of recipients of the data:
Public authorities in the case of prevailing legal provisions (for instance, social insurance carriers, finance authorities and the Federal Financial Supervisory Authority). Internal units involved in business processes (such as personnel administration, bookkeeping, accounting, procurement, marketing, distribution, telecommunication and data processing). External contractors (service providers) according to § 11 of the German Data Protection Act for processing transactions, storing and processing of data, among others, and for fulfilling the intended purpose.

Regulated terms for deleting data:
Various record retention obligations and periods have been laid down by law. Relevant data is deleted as a matter of routine by the end of these terms. Any data not affected by this will be deleted when the purpose named no longer applies.

Planned data transfer to third-party countries:
No transfer of data to unsecure third-party countries is planned. Only under the participation of the European Savings Banks Financial Services (EUFISERV) will data be exchanged between third-party countries deemed trustworthy.

Finanz Informatik
Data protection officer